Nov 202012
 

I’m currently teaching two sections of the same introductory GIS course, one face-to-face (F2F), and one online.  This morning I tried a little experiment – I taught my regular F2F class in a lecture hall as usual, but I had a live webinar version of it online at the same time.  It went remarkably well, so I thought I would briefly explain what I did, why, and how.

What I did:

Students that did not attend the live lecture (in either section of the course) could see whatever I showed using the projector in class, which included PowerPoint slides, web pages, and a live demo of ArcGIS ModelBuilder.  They could hear me talking, but could not see me (no separate video feed of the instructor).  Besides this main window, there were two smaller windows, one for questions, and one for chat (these were not visible to the F2F students). I recorded the entire two-hour lecture, broken into two parts, that was then posted online for students who couldn’t watch live, as well as for those who may want to refer to it again later.  The students who attended the webinar version were from both sections of the course (I did a quick poll before class started).

Why I did it:

There were three main reasons why I wanted to try this.  I have been thinking about trying this hybrid approach for a while, but the current impetus was that I have a guest speaker coming to class next week.  After I invited him, I realized that I couldn’t ask him to do what I have been doing up until now, namely recording a separate podcast version for my online students and then teaching the lecture to my F2F section.  I wanted to have a way to capture him speaking in class in one shot.  Second, I have been a little uneasy about the fact that my online students were not benefiting from the spontaneous questions, discussions, demos, and announcements that would come up in class, and I wanted to capture that.  Third, my in-class attendance has dropped off dramatically in the past couple of lectures (I’m guessing this is due to  the F2F students having access to the online lecture podcasts) and I wanted to have another way for them to participate if they can’t (or won’t) attend in person.

How I did it:

Aside from the usual software (PowerPoint, using presenter view; ArcGIS; Chrome browser) I used Adobe Connect for the webinar.  I have used this for about two years for holding online office hours, so I was quite comfortable with setting it up.  I presented using my own laptop (Dell Latitude E6520) and used my own newly-purchased wireless lavalier microphone.  After consulting with my amazingly helpful colleagues through the U of T Educational Technology Interest Group, as well as a professional sound engineer (a friend of a friend), I decided to go with the Sennheiser ew100 G3 system.  It worked very well, although the sound today was a bit muddy.  I think this is mainly a matter of my learning the correct settings, especially mic sensitivity.  I can also increase the sound quality settings in Adobe Connect next time, which takes a bit more bandwidth, but may be worth trying.  I used my iPad (3rd generation) with the Adobe Connect app so I could see how the webinar looked from the students’ perspective, and it was easier for me to check for online questions without having to keep switching windows on my laptop.  I didn’t go so far as to monitor the audio this way, but will do so next time (at least to check the quality).

How it went:

Really well!  I had about 15 students watching online, and they were able to ask questions and use the chat window to talk with each other (this was minimal and not distracting). I got some very positive feedback and will definitely be doing this again.  I’m really pleased that my online students now have the option of participating in a live lecture.

Student view of the webinar

Student view of the webinar

Instructor view of the webinar

Instructor view of the webinar

Mar 172011
 

I am currently in the process of re-evaluating my PowerPoint slide designs and templates that I use for my lectures.  As a rough estimate, I have somewhere between 2,000 and 3,000 slides spread over many files.  Over the last ten years, I have used the same template for all of them, with minor modifications.  In the next few months, I plan to give them an overhaul – update the designs and screenshots (there are still some Windows XP slides lurking in some of my files, which really stick out now, and not in a good way), experiment with new layouts, graphics, and content.  I have just bought some books that I’m sure will be very helpful in this process, including Slide:ology by Nancy Duarte, Presentation Zen and Presentation Zen Design by Garr Reynolds, and the Non-Designer’s Presentation Book by Robin Williams.  I like to think I’m fairly good at slide design and presentation, but I also know there is much more I can learn.  Some of what they recommend is old hat to me (e.g., less text, more graphics) or cliché (the expression “death by PowerPoint” is so overused but, sadly, still often needed) but I am voraciously reading all of these books to broaden my thinking for presentation design and execution.

So, on the topic of slide design, I thought I would share a couple of tips that might be helpful when using ArcGIS maps in PowerPoint.  First, I design maps specifically for use as slides whenever possible.  If you have the time, your audience will notice the difference (the small fonts and pastel shades often used for print maps just don’t translate well when projected for any kind of larger audience).  In ArcMap, create a custom page size that matches the dimensions you want to use, such as 7.5 x 10 inches for a map that will fill a traditional slide (sometimes I make them 6×10 inches to leave room at the top for a title).  Then set the data frame size to be the same as the page, with no offset or margin.

ArcMap layout for a PowerPoint slide
Custom ArcMap page layout for PowerPoint. Here my map will be 6 inches high to leave room for a title above.

Create your map, keeping in mind that the colour schemes, line weights, and symbol sizes should be slightly exaggerated.  I tend to use somewhat brighter, more vibrant colours for PowerPoint than I would for a print map, especially if the room I will present in won’t be that dark.  You also want the message you are communicating with your map to be easily grasped in a few seconds (this may also be true for print, but I think more so for presentation).  I then export the map from ArcMap as a 200 dpi jpeg file.  If 200 dpi seems like overkill, it often is, but it gives me more flexibility if I later want to enlarge and crop the map.  The trade-off in file size is worth it for me, but you may want to go with a smaller image resolution.  I then add the map into PowerPoint.  I usually cut and paste the legend from ArcMap directly into PowerPoint so I have the option of moving it later if I want to add a label or other text to the map.

When adding attribute tables to PowerPoint, follow the same guidelines for text size you would use for any other slide text.  In other words, the attribute table text should be BIG.  I often see presentations where people fail to do this and I always think “Why show an attribute table if we can’t see the contents?”

Attribute table with large type size
ArcMap attribute table with large type size

When bringing in screenshots of attribute tables or any dialog box into PowerPoint, I first set the size of the window so that I have a predictable, consistent size for every one.  There is an incredibly useful, free utility for Windows called Sizer (http://www.brianapps.net/sizer/), that allows you to set custom window sizes (it does not officially support 64-bit Windows 7, but I have not had any issues).  Since I show a lot of tables and dialog boxes in my lectures, I find it helpful to maintain consistent sizes throughout.

Sizer freeware
Sizer dialog box for setting custom window sizes.

As time-consuming as slide design can be, I really enjoy the process, as I’m always trying to find a simpler, more effective way to tell a story.  I hope the above tips will help streamline your workflow and help you do the same.